Annual General Meeting

Approaching your company’s Annual General Meeting (AGM), whether it’s for a publicly listed corporation, a privately held firm, or any other business structure, and seeking a clear understanding of its procedures and fundamental purpose? You’ve landed on the right resource.

The Annual General Meeting (AGM) is more than just a required task; it’s how shareholders get a voice and how your company shows it’s responsible. This guide makes AGMs easy to understand. We’ll cover what’s legally needed, how to plan the meeting, and ways to get shareholders involved.

What does an annual general meeting in Hong Kong Means?

An annual general meeting is a yearly meeting where the directors or shareholders of a company meet and discuss the important matters or reports of the company. It is compulsory for each company to hold at least one general meeting, which is also called the Annual General Meeting (AGM) each year as per the Companies Ordinance.

Though this is not one of the company renewal filings, it is an obligation that has to be fulfilled on a yearly basis. The general company matters would be discussed at the AGM, such as the appointment of the company secretary, certified public accountant, and other important matters discussed.

The first AGM must be held at least 18 months after incorporation, and is also known as the minutes of the first meeting. During this first meeting, the company would state the company directors, shareholders, company secretary and share capital. Other important matters may also be discussed and noted within the AGMs. The AGM of the company can be located anywhere, and does not have to take place in Hong Kong.

How Startupr Can Assist with Your AGM?

If you need assistance or have questions in regards to the Annual General Meeting, Startupr can help to explain the process. We can assist in the filing of the AGM, and include this in our company renewal package. Contact us at Startupr for more information.

Frequently Asked Questions (FAQ) about the Annual General Meeting (AGM)

To help you better understand this crucial annual event for Hong Kong companies, we’ve compiled some of the most common questions we receive regarding the Annual General Meeting (AGM). Let’s delve into the specifics:

Is it mandatory for every Hong Kong company to hold an AGM?

Yes, as per the Companies Ordinance, every Hong Kong-incorporated company must hold at least one Annual General Meeting each year.

What is the deadline for holding the first AGM?

The first AGM must be held within 18 months from the date of the company’s incorporation.

What is the difference between an AGM and other general meetings?

An AGM is a specific type of general meeting that companies are legally required to hold annually. Other general meetings can be called at any time to address specific issues requiring shareholder approval.

Who is required to attend the AGM?

Typically, the company’s directors and shareholders (or their proxies) attend the AGM. The company secretary and often the external auditor may also be present.

Do I need to file any documents with the Companies Registry after holding the AGM?

While you don’t directly file minutes of the AGM, the information discussed and resolutions passed may impact other filings. Such as changes in directors or share capital, which would need to be reported.

If my company has only one director and one shareholder, do I still need to hold a formal AGM?

Yes, even with a simple structure, the requirement to hold an AGM (or pass a written resolution to dispense with it, if eligible) still applies.

Where can I find more information about the AGM requirements in the Companies Ordinance?

You can find detailed information on the website of the Hong Kong Companies Registry. Or by consulting with legal or corporate secretarial professionals. Startupr can also provide guidance based on our expertise.