Company Secretary

“Company Secretary” in this regard refers to a corporate secretary, and not a clerical or personal secretarial assistant. It is a professional agency responsible for the compliance and statutory requirements of the company. They will be able to represent the company for government filings and requirements in the compliance for good standing of the company.

According to the Laws of Hong Kong, each company must hire a company secretary who must reside in Hong Kong. However this company secretary cannot be a director or shareholder, and must be a third party. Of all the duties, the company secretary has to make certain that the company is in compliance with the statutory requirements of the Hong Kong Companies Ordinance and must maintain the statutory documents.

Key Responsibilities and Legal Duties of a Hong Kong Company Secretary

Consider your Hong Kong entity’s administrative expert, the individual who manages all official documentation and simplify the process of submitting required filings. They make sure your company follows all the rules, right from when you first incorporate it. They’re the ones who file all the important documents on time, make sure your shares are sorted out, and send in everything the government needs.

Basically, a Company Secretary in Hong Kong usually takes care of:

• Incorporation of Hong Kong companies: Managing all aspects of the company formation process.
• Provision of a Hong Kong resident company secretary: Fulfilling the mandatory legal requirement with a qualified local resident.
• Provision of a registered office address: Supplying a legally compliant address for receiving official government correspondence.
• Preparation and filing of the Annual Return (Form NAR1): Ensuring timely submission of this crucial yearly document.
• Attending to the issuance and transfer of shares: Managing all matters related to the company’s share capital.
• Attending to the appointment and resignation of directors: Handling the necessary filings and documentation for changes in the board of directors.
• Attending to the deregistration of companies: Managing the legal processes involved in closing down a company.
• Attending to other statutory corporate compliance issues: Overseeing all other legal and regulatory obligations to maintain good standing.

How Startupr Acts as Your Professional Company Secretary

Let Startupr handle the paperwork and making government filings easy. In this case, Startupr would act as your company secretary, and assist to file all the business documents and matters to the government. We provide a one-stop shop of full services for our companies, including company formation, bank account opening services, business address and mail forwarding, accounting and taxation services. If you have any questions or require something for your company, feel free to contact Startupr for further information.

Last Update: April 2025