Hong Kong Registered Address

Official government documentation contains the location of business which the registered address represents. Every Hong Kong business must maintain its registered address in Hong Kong territory according to Company Ordinance and local laws. The registered address handles official business mail sent to the company by the government.

This registered address must be a physical address and cannot be a P.O. Box. The registered address is only an official address for maintaining communication with the government. Business operations don’t need to be performed at the registered address. This article explains the importance of a registered address for Hong Kong companies and how to obtain one.

What is a Registered Address in Hong Kong?

The Companies Ordinance of the Hong Kong government demands every business operating in Hong Kong to keep a designated registered address. Hong Kong company regulations demand businesses to establish and sustain a registered address for compliance purposes. Official government authorities together with business partners employ this address when delivering mail or sending notices.

A Hong Kong company must submit its registered address details when performing company registration in the territory. The Companies Registry stands as a fundamental agency to manage registered address databases in Hong Kong. Every business registered with Companies Registry has to inform the authority about their business address or any alterations to that address.

Difference Between Registered Address and Business Address of a Hong Kong Company

Hong Kong companies require two essential addresses: their officially registered address and their business address which operates as their primary operations base accessible to the public. Although business and registered addresses could match, officials prefer to have dedicated operational locations for business purposes.

Why Maintaining an Accurate Registered Address is Crucial

The proper management of your registered business address extends beyond common perception. The Companies Ordinance along with administrative formalities demands the registration of a company address. A business that neglects to inform the Companies Registry about its registered company address will face major repercussions.

The Companies Registry can impose compliance penalties on the company. Non-receipt or non-acknowledgment of essential legal notifications can lead to penalties for delayed filing for the company according to the law. A business risk exists because the Companies Registry will remove a company from their records when address problems prevent essential legal documents from reaching the business.

Obtaining a Registered Address in Hong Kong

When incorporating a Hong Kong company, businesses need to choose either a company secretary service provider or a virtual office provider in Hong Kong for obtaining their registered address. Similar to other incorporation procedures, businesses must select a provider to establish a service agreement, which includes providing essential business documentation, together with a Certificate of Incorporation and director/shareholder identification, while making required payments.

Selecting a Reliable Registered Address Provider

Customers gain various benefits from the professional services delivered in Hong Kong by providers in the region. The staff at these service providers maintains complete understanding of Hong Kong regulatory rules to help businesses satisfy their registered address requirements. With their registered office services the provider also delivers mail forwarding along with scanning functions.

Users benefit from the mail management solutions design which helps them meet deadlines while receiving all critical documents. The professional service providers additionally provide their clients with mail forwarding services together with document scanning capabilities for obtaining digital document versions. The mail forwarding service lets you get your received physical mail delivered to any destination you select.

Considerations When Choosing a Registered Address

If you are wondering how to choose a reliable registered address provider in HK, here is the answer. The factors to consider when selecting a registered address for your Hong Kong business are location and mail handling. The location you choose as your registered address might have a great impact on your business. The registered address you are selecting should be easily accessible by the government and business partners. You can prefer a location that aligns with your industry and builds a positive business image in the market.

Another important consideration when choosing a registered address is mail handling. The service provider you are hiring should have a robust mail-receiving, processing, and forwarding process. It is important to choose a reliable service provider whom you can trust with mail handling. Reliable mail handling can reduce the chances of missing crucial correspondence and legal notices.

Startupr Services

In case you need a registered address or business address for your company, Startupr can provide this for your company in downtown Hong Kong. We provide a convenient business address and mail forwarding services for Hong Kong companies. Your company mail can be received at our address and scanned or posted to nearly anywhere in the world for you. Contact us at Startupr for more information about our service packages.

Startupr Hong Kong is a well-renowned entrepreneurial service provider. In addition to Startupr’s registered address services for HK companies and business address solutions, it offers numerous other services. Startupr provides three main groups of services which include business incorporation, Hong Kong bank account and company secretary services.

FAQ

Below you will find answers to common inquiries regarding company registration and address requirements in Hong Kong. Understanding these points can help businesses ensure compliance with the Companies Registry regulations.

Can I use a residential address as my registered address?

The selection of a registered address can happen at residential properties according to corporate guidelines. Professional institutions pick commercial or virtual addresses to protect their privacy because of their registered locations.

What happens if I don’t update my registered address?

You can miss important government correspondence and might have to pay fines and penalties to the Companies Registry.

How often do I need to update my registered address?

The registered address needs to be updated within 15 days of the change of registered address.

What documents are required to change my registered address?

Companies are required to file Form NAR1 with the Companies Registry. A board resolution approving the change and proof of the new address might also be needed.

Can I use a PO Box as my registered address in Hong Kong?

No, a PO Box can not be used as a registered address in HK. You will need to use a physical address as your registered address.

Last Update: April 2025