Change of Business Address

Every business in Hong Kong is required to have an up-to-date registered office. It is a legal obligation for Hong Kong companies to maintain a registered address. The registered address is a point of contact between the government and the business. All statutory notices and official documents are sent to this address by stakeholders and government authorities. If you decide to change your address, it is essential to notify the relevant authorities in Hong Kong of the change of registered address. If you want to know how to notify a change of business address in Hong Kong, this article is for you. This article will guide you through the complete process of changing the Hong Kong business address.

Understanding Key Terms

Let’s become familiar with a few key terms before proceeding to the full procedure.

Registered Address

The official address that a company provides to the Companies Registry is referred to as its registered address. Any government official or interested person can use this address to reach out to the business. The registered address needs to be a physical location and cannot be a P.O. Box.

Business Address (Business Location)

The location where actual business operations are performed is known as the business location. It is present on the Business Registration Certificate (BRC), which is provided by the Inland Revenue Department (IRD). Consequently, any changes to this business location must be promptly communicated to the IRD.

A registered address and a business address are two different addresses used by a business. The registered address is in the public records and is managed by the Companies Registry. On the other hand, the business location is the location where the company actually runs its business. It is managed by the IRD.

Changing Your Registered Address (Companies Registry)

If you want to change your registered address or have already changed it, then you are required to notify the Companies Registry within one month of the change. Notifying the Companies Registry is a legal requirement under the Hong Kong Companies Ordinance.

Filing Form NR1, a change of registered address, is vital for notifying the Companies Registry. In your notification, please specify the company number, new business address, and the effective date for the change of registered address by completing the NR1 form. You can submit Form NR1 online through the e-Registry portal of the Companies Registry or by delivering a physical copy of the form to the Registry’s office.

If the registered address is up to date, statutory papers and notices will be forwarded to the proper place. The impact of not updating the business address can be severe, and numerous risks are at stake. Some government letters, documents, or records may not arrive at your address. Failing to comply with this rule may result in lawsuits or fines.

Changing Your Business Address (Inland Revenue Department)

You are required to update your business location with the Inland Revenue Department (IRD). It is necessary to notify the IRD when you change your operational premises in Hong Kong. The IRD uses the business location to update and provide you with a new Business Registration Certificate (BRC).

To update the Hong Kong IRD business location, you are required to complete and file Form IRC 3111A. The information contained in this form includes the new business address, the effective date of the change, and the company’s business registration number. Additionally, you may be required to provide address verification, such as a copy of a tenancy agreement or a recent utility bill, for confirmation.
Keeping the business location updated ensures that all tax-related correspondence reaches the correct location. Moreover, according to the laws in Hong Kong, every business is required to display its updated Business Registration Certificate (BRC) at its premises at all times.

The Value of Professional Help

Although the process of changing a business or registered address is relatively simple, it involves several steps and requires careful attention. Therefore, seeking professional help can prove highly beneficial for accurate filing.

If you are seeking professional help with a Hong Kong address change, Startupr is here to assist you. Startupr can provide you with professional assistance in filing Form NR1 and Form IRC 3111A. It can help you understand the company registered address requirements in Hong Kong, enabling you to comply with the CR and IRD regulations. It can assist you in managing government correspondence at your registered address and help prevent potential issues.

Startupr will help you stay informed about all the essential and upcoming information. Filing IRC3111A will only update the business address and BRC. So the clients are required to keep the BRC in their Hong Kong office. Since all government mail is delivered to the registered business address in Hong Kong, it will assist in managing the government mail and enable a prompt and proper response.

Stay Compliant, Stay Connected

It is of great importance to notify the Companies Registry of the registered address change and the Inland Revenue Department of the business location change. Managing your business address enables you to stay compliant with the CR and IRD laws, protecting you from potential fines. It allows you to continue receiving official documents and correspondence from the government. Furthermore, keeping your business address up to date builds a professional image and enhances credibility.

Last update: June 2025